comment.htm
January
14, 2009
VIA EDGAR AS A
“CORRESPONDENCE”
H.
Christopher Owings
Assistant
Director
Division
of Corporation Finance
Securities
and Exchange Commission
100
F Street, NE
Mail
Stop #3561
Washington,
DC 20549
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RE:
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Great Plains Energy
Incorporated
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Form
10-K for the Year ended December 31, 2007, Filed February 28, 2008 (the
“Great Plains Energy 10-K”)
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Definitive
Proxy Statement on Schedule 14A, Filed March 26, 2008 (the “Proxy
Statement”)
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Form
10-Q for the Period Ended September 30, 2008, Filed November 7, 2008 (the
“Great Plains Energy 10-Q”)
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Kansas City Power
& Light Company
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Form
10-K for the Year ended December 31, 2007, Filed February 28, 2008 (the
“KCP&L 10-K”)
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Form
10-Q for the Period Ended September 30, 2008, Filed November 7, 2008 (the
“KCP&L 10-Q”)
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Dear Mr.
Owings:
Great
Plains Energy Incorporated (“Great Plains Energy”) and Kansas City Power &
Light Company (“KCP&L”) are submitting this combined letter in response to
the written comments of the staff (the "Staff") of the Securities and Exchange
Commission (the "Commission") contained in your letter dated December 30, 2008
(the "Comment Letter"), with respect to the filings referenced
above. Great Plains Energy and KCP&L are collectively
referred to herein as the “Company.” The Great Plains Energy 10-K and
KCP&L 10-K are collectively referred to herein as the “10-K.” The
Great Plains Energy 10-Q and KCP&L 10-Q are collectively referred to herein
as the “10-Q.” Information that is specifically identified in this
letter relating to either Great Plains Energy or KCP&L is solely provided by
the identified company.
The
Company has responded to all of the Staff's comments. The Company's
responses are set forth below, with the headings and numbered items of this
letter corresponding to the headings and numbered items contained in the Comment
Letter. For the convenience of the Staff,
Securities
and Exchange Commission
Page
2
each of
the comments from the Comment Letter is restated in bold prior to the Company's
response. Capitalized terms used but not defined in this letter shall
have the meanings given to such terms in the referenced filings.
All page
number references in the Company's responses correspond to the page numbers
included in the referenced filing.
Form 10-K for the Year Ended
December 31, 2007
Item 9A. Controls end
Procedures, page 132
1.
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We
note management's conclusions in this document and in your quarterly
report on Form 10-Q for the period ended September 30, 2008 that your
disclosure controls and procedures "are functioning effectively to provide
reasonable assurance...." However, based on this statement, it remains
unclear whether your chief executive officer and chief financial officer
have concluded that your disclosure controls and procedures are effective.
Similarly, it is unclear whether your disclosure controls and procedures
were designed to provide reasonable assurance of their effectiveness.
Therefore, please confirm for us in your response letter, if true, that
your disclosure controls and procedures are designed to be effective at a
reasonable assurance level and define that reasonable assurance
level. Also, if true, in clear and unqualified language, please
confirm for us that your chief executive officer and chief financial
officer concluded that your disclosure controls and procedures are
effective at that reasonable assurance level. See Section II.F.4 of
Management's Reports on Internal Control Over Financial Reporting and
Certification of Disclosure in Exchange Act Periodic Reports, SEC Release
No. 33-8238, available on our website at http://www.sec.gov/rules/final/
33-8238.htm. Further, please confirm for us that you will make
these changes in your future
filings.
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The
Company confirms that its disclosure controls and procedures are designed to be
effective at the reasonable assurance level.
Section
II.F.4 of Release No. 33-8238 discusses the term “reasonable assurance,”, noting
that “it is built into the definition of internal control over financial
reporting”, and referencing Statement on Auditing Standards AU §
319.18. Section 13(b)(7) of the Securities Exchange Act defines
“reasonable assurance” for internal control over financial reporting
as:
…such
level of detail and degree of assurance as would satisfy prudent officials in
the conduct of their own affairs.
The
accounting literature has various definitions of “reasonable assurance”,
including (a) high but not absolute assurance, (b) probable, and (c) a remote
likelihood of occurrence. All of these definitions attempt to capture
the concept of “reasonable assurance”, using different words. The
definition used by the certifying officers of Great Plains Energy and KCP&L
in stating their conclusions regarding the design and operation of
disclosure
Securities
and Exchange Commission
Page
3
controls
and procedures is the same as used in management’s report on internal control
over financial reporting – that there a remote likelihood of
failure.
The
Company confirms that in Item 9A of the 10-K and Item 4 of the 10-Q, the
certifying officers of the Company concluded that the Company’s disclosure
controls and procedures were effective at that reasonable assurance
level. In future filings on Form 10-K and Form 10-Q, if true at the
time of such filing, the Company will revise the statement regarding its
disclosure controls and procedures to read as follows:
[Great
Plains Energy/KCP&L] carried out evaluations of its disclosure controls and
procedures (as defined in Rules 13a-15(e) or 15d-15(e) under the Securities
Exchange Act of 1934, as amended). These evaluations were conducted
under the supervision, and with the participation, of [Great Plains
Energy’s/KCP&L’s] management, including the chief executive officer and
chief financial officer, and [Great Plains Energy’s/KCP&L’s] disclosure
committee. Based upon these evaluations, the chief executive officer
and chief financial officer of [Great Plains Energy/KCP&L] have concluded as
of the end of the period covered by this report that the disclosure controls and
procedures of [Great Plains Energy/KCP&L] were effective at a reasonable
assurance level.
Item 9B. Other
Information, page 136
2.
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In
this section, you disclose information that you failed to disclose
previously in a timely manner, even though you were otherwise required to
do so under Item 5.02(e) of Form 8-K. In future filings, please
explain the reason or reasons that you failed to disclose this information
as required. Also, please discuss why you believe your disclosure controls
and procedures are effective at the reasonable assurance level for which
they were designed given your failure to disclose this information in a
timely manner.
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The
Company confirms that in future filings, to the extent information is disclosed
under Item 9B of Form 10-K or Part II Item 5 of Form 10-Q, the Company will
explain the reason or reasons for the failure to disclose such information in a
timely manner.
In
January 2008, the Compensation and Development Committee of Great Plains Energy
clarified the treatment of outstanding grants of restricted stock and
performance shares held by employees of Strategic Energy. One of the
affected employees was a named executive officer of Great Plains
Energy. The action was not done at a Committee meeting, as is
customary; rather, it was done through a written unanimous
consent. The action was not timely communicated to the personnel who
prepare and file Forms 8-K. To address the cause of the failure, the
8-K filing requirements and communications processes respecting compensation
actions were specifically reviewed with the applicable persons to reinforce
knowledge and continuing awareness.
Securities
and Exchange Commission
Page
4
The
periodic report disclosure controls and procedures include procedures to
determine whether all matters required to be disclosed on Form 8-K were timely
disclosed. The procedures detected this matter during the Form 10-K
preparation period, and disclosure was made, as permitted, in Item
9B.
Item 307
of Regulation S-K requires conclusions regarding the effectiveness of disclosure
controls and procedures to be as of the end of the period covered by the report
– in this case, December 31, 2007. While this matter occurred after
the end of the period, Great Plains Energy did not take the technical position
that the matter was out-of-period. Rather, the matter was
communicated to the disclosure committee and certifying officers and considered
in reaching the conclusions regarding the effectiveness of the disclosure
controls and procedures as of December 31, 2007. Although
consideration of this matter may not have been required by the strict wording of
Item 307, Great Plains Energy took a conservative position and included the
matter in its consideration of disclosure controls and procedures.
As noted
above, the “reasonable assurance” level used by the certifying officers is a
remote likelihood of failure. As recognized by the Staff Statement,
“reasonable assurance” encompasses the full range of appropriate potential
conduct, conclusions or methodologies upon which an issuer may reasonably base
its decisions. The factual basis supporting the certifying officers’
conclusions in the Great Plains Energy 10-K included, among other
things:
§
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During
the fourth quarter of 2007, Great Plains Energy made eight filings or
submissions under the Exchange Act (including a Rule 425 filing deemed
filed pursuant to Rule 14a-6);
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§
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During
2007 (the period covered by the 10-K), Great Plains Energy made 58 filings
or submissions under the Exchange Act (including 22 Rule 425 filings
deemed filed pursuant to Rule
14a-6);
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§
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No
matters were discovered during the preparation of the Great Plains Energy
10-K, except for the referenced January 2008 action, that should have, but
were not, timely disclosed;
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§
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No
errors in prior reports were identified during the preparation of the
Great Plains Energy 10-K that would have required amendments to prior
reports; and
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§
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The
disclosure controls and procedures included communication procedures
regarding events that potentially would require disclosure on Form 8-K,
but the procedures were inadvertently not followed in the instance of the
January 2008 action.
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Great
Plains Energy submits that the conclusions of its certifying officers regarding
the effectiveness of its disclosure controls and procedures in its 2007 10-K is
well-supported by the facts and analysis. The conclusions can also be
viewed in light of Great Plains Energy’s filing record in 2008. While
actual future performance could not be determined or considered by the
certifying officers when they provided their conclusions in the 2007 10-K, it is
a useful fact in evaluating the level of assurance actually delivered by Great
Plains Energy’s disclosure controls and procedures. During 2008,
Great Plains Energy made 40 filings or submissions under the Exchange Act;
except for the January 2008
Securities
and Exchange Commission
Page
5
matter,
Great Plains Energy believes all required matters were timely reported and
disclosed. Using a purely arithmetic approach, Great Plains Energy
timely filed 97.6% (40 out of 41) of the required filings in 2008, and 99% (98
out of 99) of the required filings in the 2007-2008 period. Again,
the conclusions of the certifying officers are based on much more than simple
arithmetic, but it does provide some helpful context. It should also
be noted that the clarification of the treatment of outstanding grants of
restricted stock and performance shares to this one officer in the event of a
change in control of Strategic Energy was not material to Great Plains Energy’s
financial statements, in that the value of the stock that vested was
approximately $430,000 as of the June 2, 2008, vesting date.
Form 10-Q for the Period
Ended September 30, 2008
Item 4. Controls and
Procedures, page 90
3.
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We
note your disclosure that "[t]here has been no change" in your internal
control over financial reporting that occurred during the period ended
September 30, 2008 that has materially affected, or is reasonably likely
to materially affect, your internal control over financial reporting,
"except for the following...." In future filings, please revise to state
clearly, if true, that there were, in fact, changes in your internal
control over financial reporting that occurred during the period covered
by this report that have materially affected, or are reasonably likely to
materially affect, your internal control over financial reporting and
disclose those changes.
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To
provide additional clarity the Company will, in future filings, revise the
presentation format from “there has been no change except” to “there has been
the following change”.
Definitive Proxy Statement
on Schedule 14A
Related Party Transactions,
Page 14
4.
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We
note that your Governance Committee has written policies and procedures
regarding the evaluation and approval of transactions between you and
related parties and that the Governance Committee reviews and approves all
related party transactions required to be disclosed pursuant to our rules.
In future filings, please describe in greater detail the Governance
Committee's policies and procedures regarding related party transactions
and discuss specifically the manner in which the Governance Committee
reviews and approves each related party transaction based upon the unique
facts and circumstances of that transaction. See Item 404(b) of Regulation
S-K. The policy required by Item 404(b) should be specific to transactions
subject to Item 404(a) of Regulation
S-K.
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Great
Plains Energy will comply with the comment in future filings. As
noted on page 15 of the Proxy Statement, there were no transactions in 2007 that
were required to be disclosed pursuant to Item 404(a) of Regulation
S-K.
Securities
and Exchange Commission
Page
6
Compensation Discussion and
Analysis, page 17
Annual Incentives, page
22
5.
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In
the second paragraph of this subsection, you state that 80% of a named
executive officer's annual incentive pay is based on the objective
attainment of certain financial goals and that the remaining 20% is based
upon a discretionary evaluation of individual
performance. However, in the fourth paragraph of this
subsection, you state that your Compensation and Development Committee
will exercise its discretion "primarily" regarding the 20% individual
performance compensation component. Therefore, it is unclear
whether the 80% compensation component may, in fact, be partially
subjective. In future filings, please disclose whether the
Compensation and Development Committee has any discretion in granting the
named executive officers compensation for the 80% component that is based
on the objective attainment of certain financial goals. If so, please
describe the discretion permitted to the Compensation and Development
Committee. If not, please revise your disclose to clarify that
your Compensation and Development Committee has no discretion regarding
the payouts from the 80% compensation component once the objective
financial goals have been reached.
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The
intent of the paragraph was to inform the reader that while the Committee
retains, and occasionally in the past exercised, discretion under the Annual
Incentive Program to modify, change or alter the Program, including the goals
and the final amount of individual awards, as provided in the Program document
(Exhibit 10.2 to Form 8-K filed May 4, 2007), the Committee’s discretion has
been primarily used in determining the extent to which the individual
performance component was achieved. In future filings, Great Plains
Energy will specifically state that the Committee retains discretion to modify
all components of the Program at any time, and retains discretion to determine
the final amount of awards notwithstanding the achievement (or lack thereof) of
objective goals. Great Plains Energy acknowledges that, to the extent
such discretion is exercised, it must be disclosed and explained in the
applicable proxy statement.
6.
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In
this regard, you state that you did not attain the required financial
objectives in 2007, so "there were no payouts under the 2007 annual
incentive plans." In future filings, please disclose whether you made any
payouts to your named executive officers in 2007 under the discretionary
20% component of the annual incentive plans. If so, please disclose the
amounts you paid and the reasons for the
payouts.
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Great
Plains Energy advises the Staff that no payouts were made in 2007 under the
discretionary 20% component, or any other component, of the Annual Incentive
Programs. Great Plains Energy attempted to disclose this fact in the
proxy statement through its discussion on page 22 of the proxy statement of the
structure of the Annual Incentive Program and the sentence, referenced in
Staff’s comment, that there were no
Securities
and Exchange Commission
Page
7
payouts
under the 2007 annual incentive plans. The Summary Compensation Table
on page 32 of the proxy statement is also consistent with the fact that no
annual incentive payments were made in 2007.
Great
Plains Energy will enhance its disclosure in future proxy statement filings by
clarifying that no payment was made in 2007 under any component of the annual
incentive plans, and by clarifying any situation where the failure to achieve a
particular objective performance level (such as the core earnings objective in
the 2007 plan) result in no payouts, regardless of the level of achievement of
other objectives.
Cash Portion of Strategic
Energy’s Long-Term Incentives, page 24
7.
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On
the top of page 26, you state that the metrics for the performance-related
factors in the 2006 to 2008 plan and the 2007 to 2009 plan "are
confidential commercial or financial information, and their disclosure
would result in competitive harm" to you. Therefore, in future
filings, please discuss how difficult it will be for the executive or how
likely it will be for you to achieve the target levels or other factors.
Also, please discuss any discretion that may be exercised in granting
these awards absent attainment of the stated performance goals. See
Instruction 4 to Item 402(b) of Regulation
S-K.
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As
disclosed in Item 9B of the 2007 10-K, the awards under the referenced plans
vested in the event Great Plains Energy ceased to own, directly or indirectly,
more than 80% of the outstanding equity interest in Strategic
Energy. Great Plains Energy advises the Staff that Strategic Energy
was sold on June 2, 2008, and that the awards consequently vested at that
date. Great Plains Energy disclosed under Item 5.02 of its Form 8-K
filed on June 6, 2008, that Mr. Malik (the named executive officer who
participated in these plans) became vested in 16,675 shares. Great
Plains Energy will appropriately disclose and discuss the awards made to Mr.
Malik in its future proxy statements.
2. Equity Compensation, page
26
8.
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We
note the table in which you disclose the restricted stock grants and the
performance shares you issued to the named executive officers in 2007. In
future filings, please disclose the vesting date of the restricted stock
grants and under which long-term incentive plan you issued the performance
shares. Also, in future filings, please disclose the vesting date of the
restricted shares you discuss in your Special Restricted Stock Grant in
2007 subsection on page 28.
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Great
Plains Energy will enhance its Compensation Discussion and Analysis portion of
its future proxy statements by disclosing therein the vesting dates of all
awards discussed. Great Plains Energy respectfully notes that the
vesting dates were disclosed in the Grants of Plan-Based Awards table on page 34
and in the Outstanding Equity Awards at Fiscal Year-End table on page 38 of the
Proxy Statement.
Securities
and Exchange Commission
Page
8
Employment Arrangements,
page 29
9.
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In
future filings, please discuss the meaning of your "employee
arrangements." For example, please disclose whether these arrangements are
binding obligations, whether they are written, and how they are to be
enforced, if at all.
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The
Company advises the Staff, and will disclose in future filings, that the
referenced employment arrangements of Messrs. Chesser and Marshall are comprised
of letters offering employment sent by the Company to those
individuals. While neither Mr. Chesser nor Mr. Marshall provided
written acceptance of the terms contained in the letters, they orally accepted
the offer and commenced employment with the Company. As such, the
terms contained in the letters are binding obligations and are enforceable
against the Company through the judicial process.
Potential Payments Upon
Termination or Change-in-Control, page 41
10.
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In
future filings, please disclose whether your proposed acquisition of
Aquila, Inc. will trigger any of the payments you describe in this
section.
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The
acquisition of Aquila, Inc. closed on July 14, 2008. The acquisition
did not trigger any of the payments described in the referenced section, and
Great Plains Energy will disclose this fact in its 2009 proxy
statement.
* * * * *
Great
Plains Energy and KCP&L severally acknowledge that: each is responsible for
the adequacy and accuracy of the disclosures in their respective filings; staff
comments or changes to disclosure in response to comments do not foreclose the
Commission from taking any action with respect to the filings; and each of Great
Plains Energy and KCP&L may not assert staff comments as a defense in any
proceeding initiated by the Commission or any person under the federal
securities laws of the United States.
Please
telephone the undersigned at (816) 556-2608 if you have any questions or need
any additional information.
Very truly yours,
/s/ Mark G.
English
Mark G. English
Assistant General Counsel and
Assistant Secretary
Securities
and Exchange Commission
Page
9
cc: Michael
J. Chesser
Chairman
of the Board and Chief Executive Officer
Great
Plains Energy and KCP&L
William
H. Downey
President
and Chief Operating Officer
Great
Plains Energy and KCP&L
Terry
Bassham
Executive
Vice President – Finance and Strategic Development
and
Chief Financial Officer, Great Plains Energy
Chief
Financial Officer, KCP&L